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Version: 6.0

Survey Management Screen​

The Survey Management screen allows administrators to create and track user-targeted surveys, whether they are general or department-specific. Once a new survey is added, its details appear in the main table as shown in the image.

Elements Displayed on the Screen:​

  • "New Survey" Button (top left): Used to create a new survey through a 3-step process (Info – Settings – Questions).
  • Enable Surveys Feature: A toggle to activate/deactivate the survey module system-wide.
  • Show General Surveys Only: Filters the list to display only surveys marked as "General."
  • Survey Table: Displays the survey title, type, creation date, last modified date, status, whether it's mandatory, and action buttons.

Survey-Specific Action Buttons (Far Left):​

  1. Delete Button : Permanently removes the survey from the system.
  2. Edit Button: Opens the edit screen to modify survey details using the same 3-step process.
  3. Send Notification Button: Sends a reminder to the targeted users to complete the survey.

This button is active (green) if the survey is still ongoing and becomes red/inactive once the end date has passed.

  1. Preview Button: Allows the admin to view survey content and visual statistics, with options to export the report.

Survey Details Window​

Screen Contents:​

  • Report Title: Displayed at the top, followed by the number of participants under "Total Responses".
  • Chart: A Pie Chart shows the distribution of user responses for each question. Example question: "Have you ever received formal cybersecurity awareness training?" The chart visualizes the percentage of responses (Yes – No) using different colors.
  • Legend: Appears next to the chart to explain the meaning of each color (e.g., Green = Yes, Blue = No).

Bottom Buttons:​

  1. Close (Blue Button): Closes the report and returns to the Survey Management screen.
  2. Detailed Report (Light Green Button): Downloads an Excel file with a table of all participant details and their responses.
  3. Graphical Report (Green Button): Exports a PDF file containing the visual chart shown on screen.

Additional Notes:​

  • This screen automatically appears when the "View" button is clicked, making it easy to analyze results.
  • Supports multiple questions per survey. If more than one question is included, they are displayed sequentially.

Step 1 – Survey Information Window​

This window is used to enter the general information about the survey, including:

  • Title in both Arabic and English
  • Description in both Arabic and English
  • Activation Toggle: To specify whether the survey is currently active

Step 2 – Survey Properties Window​

In this step, you define additional properties for the survey:

  • Survey Type: General or department-specific
  • Select Target Departments: If the survey is set as department-specific
  • Start Date and End Date: Define the active period of the survey
  • Additional Options:
    • Force users to complete the survey
    • Specify if the survey has a time limit

Step 3 – Survey Questions Window​

This window displays all questions currently added to the survey.

  • Click "New Question" to add a new survey question
  • The table lists all existing questions
  • A search field allows filtering through questions

Add Question Window​

Used to input the details of the question to be included in the survey.

  • Question text in both Arabic and English
  • Image Upload (Optional): You can attach an illustrative image to the question
  • Question Type: Selected from a dropdown menu, options include:
    • Multiple choice (single answer)
    • Multiple choice (multiple answers)
    • Yes No answer
    • Star rating
    • Short answer
    • Long answer